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Accommodations

 

Hotel Stays/Accommodation Allowance

Accommodation AllowanceGermanyAbroad
Lump sum – no evidence necessary€ 20.00variable
Single room – receipt without explanationup to € 60.00up to € 90.00
Single room in cities with more than 100,000 inhabitants – receipt without explanationup to € 80.00up to € 120.00
Exceptional cases with special reasons – receipt and detailed statement or evidence that it was not possible to book a less expensive hotel (reserving a room in a central location is not a sufficient reason)full reimburse-mentfull reimburse-ment


It is absolutely necessary that the invoice issued by the lodging establishment be made out to your employer (University of Freiburg).

Lodging Tax/City Tax/Tourism Tax

It is not possible to receive a reimbursement for the so-called lodging tax if these expenses are avoidable and thus unnecessary, as described in § 14 LRKG in connection with § 3 LRKG.

Several states and cities levy a lodging tax for paid overnight stays. Business travelers are often excluded from this tax but must be able to prove that they are on a business trip. As a rule, the guest is responsible for providing evidence of this. This should not be a problem as long as the invoice is made out to and paid directly by the employer or the accommodations are booked directly by the employer. However, the lodging establishment might also require additional written confirmation from the employer or the guest.
 

For more information on taxes and the necessary forms (confirmation forms for guests or employers), please contact the particular city, state, or lodging establishment.

 

Examples:

 

 

 

 

last modified Jul 07, 2016
Forms [de/en]
  • P 61(e) - Costumer master data
  • P 62(e) - Order form train ticket
  • P 62a(e) - Order form flight ticket
  • P 62b - Bestellung BahnCard Business
  • P 80(e) - Application for approval of a business trip
  • P 875 - Reimbursement of travel expenses
  • P 63 - Bestellschein
  • P 64 - Reisebeihilfe
  • P 65 - ohne Kostenerstattung

 

Only the German versions of the forms are legally binding.

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